If you’re a business owner or entrepreneur, here’s a quick puzzle for you: What do an online fax service, notepad, and mind map have in common?
Simple – These are all key techniques that can save you a great deal of productivity and effort in running your small business.
In today’s stagnant economy, it is more important than ever that companies of all sizes get the most value for the least amount of money possible. That’s why productivity, both on your own and your employees’ terms, has become such a hot topic of late. More business owners are determined to find small solutions that can have a massive impact on the bottom line of the business.
As for an online fax service, mind maps, and a simple notepad, they may not seem like much at first; But if you put each of these together, you’ll discover a veritable symphony of time-saving, energy-conserving and productivity-enhancing tools that will transform every hour into an oasis of creativity and brainstorming.
Ready to learn about these huge productivity savers? Then sit back, relax, and enjoy learning how an Internet fax system and other resources can help turn your business – and your employees – into a profit machine:
An internet fax service: If you’ve never heard of an internet fax service before, then you’ll love what you’re about to read – it’s a great way to save a ton of time that you would otherwise spend faxing to your clients, employees, and prospects. . . Think of it this way: an online fax service is sending faxes just like sending emails is sending letters. The overall result is the same (the receiving party gets its information), but the process of sending that information is sped up infinitely.
Using an Internet fax service is essentially the same as email with fax. Instead of wasting time waiting at the fax machine for confirmation that your documents were processed, simply upload the fax to your computer via a scanner, send the documents through a special online fax service, and part receiving party will receive it from their own fax. machine. This means that you will cut down on those wasted minutes at the fax machine that could be better spent on something more important …
… Like brainstorming the next great business idea or working with your employees to increase your company’s bottom line.
To Notepad: I know it seems like an old-fashioned tool, especially in today’s high-tech world. But there’s just something about jotting down your thoughts and ideas on a pad of paper, and by using the following technique, you can turn that notepad into an oasis of great business ideas:
As soon as you start working, take out your notepad and pencil. Don’t bother checking your phone or email – these are just wastes of time that will consume precious minutes that could be spent promoting your business success.
Start writing everything about your business non-stop. Think of this as your journal for your business, and just like a journal entry, you should not retain anything.
· Write for at least twenty minutes. If you want to organize your writing into a manageable, easy-to-read entry, write with bullets. After you’ve finished your twenty minute writing, go through your list and select the top five tasks, ideas, or thoughts that will have the most impact on the success of your business. For example, an idea to increase customer retention rates will have a greater impact on your business than an idea to organize your office files.
These five tasks, ideas or thoughts should take priority during the day; everything else must be delegated or just take ten minutes of your time. In this way, you will not waste your time on activities that have little to do with the success of your company.
Mental maps: If you’ve ever seen a bubble diagram, then you already have a pretty good idea of what a mind map is. A mind map is a type of bubble diagram that can help visual learners focus on the tasks that will be most productive in terms of promoting their business goals.
To make a mind map, write down one main goal you have (one of the first five listed above would work well here). Now draw a line from the center bubble and write down the specific steps that can help you achieve those goals. Keep this diagram with your computer to help you remember the goals to focus on, not the tasks that waste productivity.
With an online fax service, notepad, and mind maps, you can keep your business productive without taking a chunk out of your business budget.